Name of Meet	NEW JERSEY SWIMMING’S Senior State Championships 2012 @ RUTGERS UNIVERSITY Hosted by Bayonne Mermaids Starfish, and Scarlet Aquatic Club
Meet Sanction #:	NJS021012SC In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.
Host Club:	Scarlet Aquatic Club and Bayonne Mermaids Starfish
Date of Meet:	Friday, Saturday and Sunday, February 10^th, 11^th, and 12^th
Location:	Sonny Werblin Recreation Center Pool 656 Bartholomew Rd Piscataway, NJ 08854 The pool is located in the Sonny Werblin Recreation Center on the Busch Campus at Rutgers University in Piscataway, New Jersey.
Facility Info:	The Sonny Werblin Recreation Center pool has two 8-lane, 25 yard courses with a Colorado Timing system. There is an auxiliary pool (patio pool) for warm-up and cool down, and ample seating for spectators. The minimum water depth in the competition pools is 6 ft.
Pool Certification Statement:	The competition course has been certified in accordance with 104.2.2C(4). The copy of such certification is on file with USA Swimming.
Audio/Visual Recording Statement:	Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.
Meet Director:	Ellen W. Mace, 609.558.0988, purplemommy@juno.com
Meet Referee:	Chris Barry - accebarry@verizon.net
Meet Marshal:	Kyle Gurkovich, kgurkovich@gmail.com
Team Contact:	Thomas Speedling, 732-742-4600, tspeed@rci.rutgers.edu
Entry Coordinator:	BE Smartt, Inc. will be the Entry Coordinator, E-Mail: entries1@juno.com · 1.609.558.0988 · Best time to call after 8:00PM and weekends · Make checks payable to SCARLET AQUATIC CLUB
Entry Deadline:	Entry Deadline Date: Wednesday, February 1^st, 2012 All entries will be accepted up until the entry deadline. As an NJS Championship designated meet, the 4 hour per session rule does not does not pertain to this meet. All entries must be either MM or TM format entries. Email Entries to: entries1@juno.com Mail the entry summary with a signed NJ Swimming waiver and entry fee check to: BE SMARTT INC. 604 Paxson Avenue Mercerville, NJ 08619 It is not necessary to overnight or express mail your hard copy and check, which are sent in support of an e-mailed entry. NOTE: Teams need to reconcile entry fees with Meet Director prior to the start of first session that the team competes in within the meet. The meet host reserves the right to scratch swimmers/teams that have not paid their entry fees and turned in their waiver forms by this time.
Entry Amendment Procedures:	Due to the lateness of the release of the meet information, teams will be permitted to amend their entries through Tuesday, Feb 7, 2012. These amended entries will incur the same entry fees as those submitted with the initial, on time entry (Prelim/Final event = $6.00; 1650 events = $5.00).
Meet Format Waiver:	The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman. These changes would be made for a more efficient swim meet for the swimmers and the host club. Reasons for these changes include: · To allow more swimmers to swim. · To conform to facility capacity limits or for facility safety concerns. · To condense the meet into smaller time frame. Some of the changes that can be made: 1) add a session, 2) heat limit distance events, and 3) to condense sessions.
Internet Website Posting:	Website address: www.besmarttinc.com Pre-Meet Information posted on website. · Meet Information will be posted on the website. · Downloadable Hy-Tek Events list (HYV.file) will be posted on the website. · Teams whose entries have been received. · Updated meet schedule. · Warm-up Schedule and Team Warm-up Assignments. · Timing assignments. Post-Meet Information will be posted at www.besmarttinc.com. · Downloadable Results (HY3.zip file) · Downloadable Meet Back-up (Backup.zip File)
Meet Requirement Statement:	In order to be eligible for the SC New Jersey Zone Championship Team or for NJ Swimming Athlete Reimbursement for sectional and national level meets, NJ Swimming policy stipulates certain participation requirements. As a NJ Swimming sanctioned meet, this meet counts towards those participation requirements.
Coaches Eligibility:	· All coaches “on the deck” must be registered members of USA Swimming. · Coaches must show coaching card for entrance to facility. · Coaches must have coaching card visible at all times while on deck. · Coaches must have a visible coaches card when entering hospitality area.
Swimmer Eligibility:	· All swimmers must be members of USA Swimming to enter and compete in this meet. · This is a New Jersey Swimming Championship Meet, and as such only New Jersey Swimming athletes may enter and compete in this meet. · All swimmers must be listed on a team’s official entry form (hardcopy for TM) to be eligible to participate in this swim meet in any events. · All transfer swimmer(s) must swim unattached for 120 days from their last attached competition. Swimmers must use UN-<New Team Alpha Code> as their team affiliation. All Unattached swimmers must be listed on the team’s official waiver entry form. · There will be only Open events. · All swimmers must have times faster than the meet qualifying time standards. · Swimmers are permitted to compete in a maximum of 3 individual events per day. · Age for this meet is calculated as of February 10^th, 2012. NJS Junior AG Championships Restriction: Swimmers may not compete in the same event(s) at both the Junior Age Group Championships and at the Senior States meet. However, an individual swimmer who qualifies, may compete in different events at the two meets.
Swimmers Unaccompanied by a USAS Certified Coach:	Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. If a swimmer is not accompanied by a USA Swimming member coach, then it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
Meet Format:	· This meet will be run in accordance to current USA Swimming Rules. · USA swimming rules 207.12.6D and 207.12.6E will be enforced with regards to no shows at finals for the top 16 finishers in preliminaries. · In addition, as per the NJS policy manual, failure to show on the Sunday night may result in a $50 fine per each occurrence. · This meet will be run as a prelim and final meet with consolations and final heats with the exception of the the1650 Free which will be timed final events. · This meet will be deck seeded with coaches checking in/scratching all swimmers. When the seeding has been posted, swimmers will report to the blocks on their own.
Meet Schedule:	· The building will open at 4:45PM on Friday; 6:05PM on Saturday and 7:00AM on Sunday. · There will be a preliminary session on Friday; Finals only on Saturday Trials, Finals and the 1650 on Sunday

Session Schedule		Warm-up	Start
Friday PM	Preliminaries for Saturday Finals	5:00PM	5:45PM
Saturday PM	Finals Only	6:15PM	7:00PM
Sunday AM	Prelims for Sunday Finals	7:15AM	8:00AM
1650’s	Midday on Sunday (backing up to Finals)	TBA	TBA
Sunday PM	Top heats of 1650 (M & F) and Finals	4:15PM	5:00PM

Warm-up Procedures:	New Jersey Swimming Warm-up and Safety Guidelines: · Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines. Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes. · All swimmers are entitled to a fair and comparable warm-up. All teams MUST get the same opportunities for general warm-up lanes, sprint lanes, and pace lanes. Entry Into Pool: · All swimmers must enter the pool from the starting end of the pool. Host Team Monitoring Warm-ups: · Uniformed and designated meet marshals will monitor warm-ups. · All general warm-up lanes will swim in a counterclockwise direction. Warm-up Schedules: · It is expected that for each session there will be a single 40-minute warm-up period, with designated sprint/pace lanes during the last 10 minutes. If the entries for any session dictate it, there will be two 30 minute warm-up periods divided by teams. · Warm-up schedules will be e-mailed and posted on the website. · Warm-up for the 1650 events may be in the patio pool, if necessary.
Entry Times:	· New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time. · All entry times must be in short course yards. · All entry times must meet the minimum standard for Senior States as approved by NJ Swimming.
Check-In:	· All check-in sheets must be turned into the control room 30 minutes before the start of each session. Swimmers that are swimming will have a line through their name. Swimmers that are being scratched will have their names circled with a “SCR” next to the circle. Swimmers scratching a single event will have a line through his/her name and the event number circled with “SCR” next to the circle. · All distance events will have a positive check-in that will be posted in the control room. · Failure to positive check-in may result in a swimmer not participating in that event.
Starts:	· New Jersey Swimming requires that whistle starts be used. · The host club will determine if overhead starts will be used after a time line has been produced. This information will be e-mailed and posted in the pre-meet information.
Distance Events:	· The 8 fastest seeded swimmers in each the female and male 1650 events will swim as the first events of the Sunday Finals session. · The 1650 Freestyle events will be run fastest to slowest. · The 1650 Freestyle events will alternate girls and boys. Heats will be combined to consolidate a heat if necessary. · The 1650 Freestyle events will be limited to the fastest 32 swimmers entered in each event. Any swimmer who does not make the cut will be refunded their entry fee or can enter another event, providing they have the necessary qualifying time-Please note that the 1650 free is run on a separate day and a swimmer can only compete in 3 events per day. · Swimmers must have their own timer and person to count.
Heat Limited Events:	· The 1650 Freestyle events will be limited to the fastest 32 swimmers entered in each event. Any swimmer who does not make the cut will be refunded their entry fee or can enter another event, providing they have the necessary qualifying time.
Scoring	· Team scoring will be kept. 8 Lane Scoring will be 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1
Awards:	· Medals will be awarded to the top 8 swimmers in each individual event.
Entry Fees:	· Individual Entry Fee is $6.00 per individual event; $5.00 for the 1650 · Make checks payable to: Scarlet Aquatic Club.
Admissions and Programs:	· Admission will be $7.00 per session. (Each: Morning, Distance Mid, and Evening session). · Cost of the Program will be $10.00. · For the Saturday and Sunday Finals sessions, heat sheets will be distributed one per family for free as long as supplies last.
Entries:	· In accordance with NJS policy, team entries may be submitted by E-mail to entries1@juno.com. · All entries must be Hy-Tek program entries as an attached file to an e-mail. · The meet entry coordinator will respond to e-mails entries within 48 hours. If you do not receive an e-mail response within 48 hours, assume that your email has not been received. It then becomes the e-mailer’s responsibility to make sure that the host club's meet entry coordinator receives the e-mail. If you do not receive an e-mail response, you must contact the entry coordinator by email or phone. · An entry summary with a signed NJ Swimming waiver and a check must accompany or follow each entry. · Accuracy of seed times is essential. Incomplete entries will not be accepted. · Deck entries will not be accepted. No phone or faxed entries will be accepted. · Teams entered will be posted at www.besmarttinc.com.
Results:	· All Teams will be asked on the meet summary whether they want results mailed or e-mailed.
Host Club Responsibilities:	· The host clubs will provide a single timer in each lane throughout the meet, except for distance events. · The host clubs will have stopwatches available for volunteers helping to time. · The host clubs will e-mail all club entries back to the participating clubs that are received via email. · The host clubs will create a warm-up schedule that will be fair and equal to all teams. This warm-up schedule will be e-mailed to all participating clubs and posted on the website: www.besmarttinc.com at least 1 week before the meet. · The host clubs will create timing assignments that are fair and equitable with as many teams participating as possible. These timing assignments will be e-mailed to all participating clubs and posted on the website: www.besmarttinc.com at least 1 week before the meet.
Participating Club Responsibilities:	· Participating clubs must help with timing assignments. Timing assignments will be e-mailed to participating clubs and posted on the swim meet website: www.besmarttinc.com at least one week prior to the meet. · Participating club parents must stay off the pool deck except for timing assignments. · Participating clubs should help with officiating whenever possible. List the club contact for club officials on the meet summary.
Concessions:	Refreshments will be available in the lobby.
Vendor:	A swim vendor will be in attendance
Hotels:	Somerset Holiday Inn, 1.732.584.4612 The Somerset Marriott, 1.732.716.1175, ask for Tamara Williams The Courtyard by Marriott on Davidson Avenue The Doubletree Executive Somerset on Atrium Drive

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Directions:

From the NJ Turnpike, North or South - Take Exit 9-New Brunswick and pay toll. **Follow signs for Route 18 North-New Brunswick. Proceed along Route 18 North, crossing the Raritan River on the John Lynch Bridge, approximately 3.7 miles. Continue to Busch Campus Exit, bear right on exit ramp and proceed on the entrance road to the traffic circle. Bear right at first turn off, go to first intersection, turn left to lot 64. From the Garden State Parkway Traveling South - Follow Parkway South to Exit 129-New Jersey Turnpike. Travel south on the New Jersey Turnpike to Exit 9-New Brunswick. Follow directions from ** above. From the Garden State Parkway Traveling North - Follow Parkway North to Exit 105- Route 18. Take Route 18 North and follow directions from ** above. From Route 287 Traveling North - Take Route 287 North to Exit 9 (River Road, Bound Brook, Highland Park, 514 Spur). Follow River Road (514 Spur South) approximately 2 miles to Hoes Lane, turn left about ½ mile bear right and on campus just past the golf course entrance. At the traffic circle, take the 3^rd exit (Bartholomew Rd.). At stop sign, turn left to lot 64. From Route 287 Traveling South - Take Route 287 South to Exit 9 (River Road, Bound Brook, Highland Park, 514 Spur) Follow River Road (514 Spur South) approximately 2 miles to Hoes Lane West, turn left about ½ mile bear right and on campus just past the golf course entrance. At the traffic circle, take the 3^rd exit (Bartholomew Rd.). At stop sign, turn left to lot 64. From US Highway 1, North or South - Take the exit for Route 18 North - New Brunswick and proceed from ** above.

NEW JERSEY SWIMMING

Senior State Championship

FRIDAY, SATURDAY AND SUNDAY, February 10^th, 11^th, & 12^th, 2012

***WAIVER***

In consideration of acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators and assigns, waive and release any and all claims against USA-Swimming, NJ Swimming, Rutgers University, Scarlet Aquatic Club, Bayonne Mermaids Starfish and BE Smartt, Inc. and their staffs for any injuries and/or expenses incurred by me/us at the swim meet, or while on the road to and from the meet. I/we are USA Swimming registered athletes and eligible to compete in all the events I/we have entered.

NAME OF CLUB: ________________________________________________________________

USS CLUB ABBREVIATION: _________________________________________________________

SIGNATURE OF CLUB OFFICIAL, COACH, AND/OR PARENT OR GUARDIAN:

________________________________________________________________ (Print Name)

________________________________________________________________(Signature)

________________________________________________________________(Address)

________________________________________________________________(Telephone)

NAME(S) OR COACH: ________________________________________________________________

________________________________________________________________

LOCATION OF CLUB: _______________________________(City) _______________________(State)

NAME/PHONE #/E-MAIL ADDRESS of person to contact regarding this entry:

______________________________________________________________________________________

NAME/PHONE #/E-MAIL ADDRESS OF PERSON TO CONTACT REGARDING TIMERS/OFFICIALS:

______________________________________________________________________________________

NAME/PHONE #/E-MAIL ADDRESS OF PERSON TO RECEIVE FINAL RESULTS:

______________________________________________________________________________________

• Meet results via e-mail --or-- • Meet results via disk/hard copy

ENTRY SUMMARY:

ENTRY FEE: ____________ Individual Event Entries @ $6.00/ $5.00 (1650) = $_________________

TOTAL ENTRY FEES = $_________________

MAKE CHECKS PAYABLE TO: SCARLET AQUATIC CLUB

New Jersey Swimming Inc.

Official Meet Verification Form

Club Name: _____________________________________ Club Code: __________________

Club E-Mail Address: ___________________________________________

Head Coaches Name: _________________________________________________

Club Address: _________________________________________________

_________________________________________________

_________________________________________________

I hereby certify that all swimmers and coaches listed on the entry or hard copy with disk entries, for the NJS Senior States Championship 2012 to be held on February 10^th, 11^th, and 12^th, 2012 are registered members of New Jersey Swimming/ United States Swimming. All United States Swimming numbers are correctly listed and, unless otherwise noted, are not required to swim unattached (UN) due to the 120-day transfer. Also I acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials.

Signature ___________________________________________ Date ______________

(Signature cannot be photocopied)

Article 302.4 of the USA Swimming Rules and regulations.

FALSE REGISTRATION: An LSC may impose a fine of up to $100 per event against a member coach or a member club’s representative signing a document which indicates a swimmer is registered with United States Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC and the LSC will be entitled to the fines imposed.

LIST ALL UNATTACHED SWIMMERS:

Unattached Swimmer _____________________________, Unattached Swimmer ___________________________

Unattached Swimmer _____________________________, Unattached Swimmer ___________________________

Unattached Swimmer _____________________________, Unattached Swimmer ___________________________

Unattached Swimmer _____________________________, Unattached Swimmer ___________________________

SENIOR STATE CHAMPIONSHIPS 2012

Order of Events and Qualifying Times
SESSION 1: FRIDAY PM
Prelims		1	Girls 500 Freestyle		5:42.89
Prelims		2	Boys 500 Freestyle		5:22.89
Prelims		3	Girls 100 Breaststroke		1:17.39
Prelims		4	Boys 100 Breaststroke		1:10.89
Prelims		5	Girls 200 Backstroke		2:26.49
Prelims		6	Boys 200 Backstroke		2:15.79
Prelims		7	Girls 100 Freestyle		58.19
Prelims		8	Boys 100 Freestyle		53.29
Prelims		9	Girls 400 IM		5:05.39
Prelims		10	Boys 400 IM		4:43.89
Prelims		11	Girls 100 Butterfly		1:05.69
Prelims		12	Boys 100 Butterfly		1:02.29
Top 16 (2 heats) will qualify for finals.
The USA Swimming Scratch Rule will be in effect.
Events will be swum in this order at FINALS
	SESSION 2:			SATURDAY PM	FINALS
SESSION 3: Sunday AM--Prelims
Prelims		13	Girls 50 Freestyle		26.69
Prelims		14	Boys 50 Freestyle		24.29
Prelims		15	Girls 200 Breaststroke		2:45.19
Prelims		16	Boys 200 Breaststroke		2:32.69
Prelims		17	Girls 100 Backstroke		1:07.09
Prelims		18	Boys 100 Backstroke		1:03.09
Prelims		19	Girls 200 Freestyle		2:07.19
Prelims		20	Boys 200 Freestyle		1:56.29
Prelims		21	Girls 200 IM		2:23.69
Prelims		22	Boys 200 IM		2:18.89
Prelims		23	Girls 200 Butterfly		2:28.49
Prelims		24	Boys 200 Butterfly		2:19.69
Top 16(2 heats) will qualify for finals.
The USA Swimming Scratch Rule will be in effect.
Events will be swum in this order at FINALS, after the 1650's
Session 4: BACKING UP TO SUNDAY FINALS
Finals-S	25			Girls 1650 Freestyle	19:30.09	(Fastest 8 seeds race at Finals)
Finals-S	26			Boys 1650 Freestyle	19:00.09	(Fastest 8 seeds race at Finals)
	SESSION 5:			SUNDAY PM	FINALS