MADISON’S BRING THE HEAT 2011

NJS SANCTION NO.:	NJS# 060511LC
	Hosted by Madison YMCA
DATES:	SUNDAY, JUNE 5^TH, 2011
LOCATION:	Sonny Werblin Recreation Center Rutgers University 656 Bartholomew Road Piscataway, NJ 08854 732-445-0460 (for emergencies ONLY)
FACILITY:	The pool is Olympic-sized - 8 lane by 50 meters. The pool uses pedestal-style starting blocks, with non-turbulent lane lines, and a Colorado Timing system. The minimum water depth in the competition pool is 6 ft. There are two auxiliary pools, known as "patio pools" (for warm-up and warm-down), and seating for 1,000 spectators, including 400 chair-backed seats. The remaining seating is bleacher style. Access to the pool deck will be via the staircase nearest the diving tower end of the pool. Officials, timers and other meet workers, and swimmers exiting the Main Pool will only use stairs at the scoreboard end of the pool. Parking is available in various Rutgers lots. Please park only where “SWIM MEET PARKING” signs are posted and follow the instruction of the Rutgers Security Guards.
MEET DIRECTOR:	JOHN GUILOTTA, JGullotta@madisonymca.org
MEET REFEREE:	TENTATIVE PETER MADLEY, pmadley@gmail.com
ENTRY COORDINATOR:	Ellen W. Mace, entries1@juno.com, 609.558.0988
MEET MARSHAL:	Kathy West
ENTRY DEADLINE:	Entries must be received no later than Saturday, May 21^st, 2011. The entry coordinator will accept entries as they are received and will stop accepting entries when the meet is full. Entry fees and team paperwork must be received prior to start of competition. Entries will not be considered complete unless the waiver form is in accordance with the 2011 New Jersey Swimming rules, and a non-refundable entry fee of $5.00 per individual event. Make checks payable to "MADISON MPO.”

MEET FORMAT WAIVER:	The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman. These changes would be made for a more efficient swim meet for the swimmers and the host club. Reasons for these changes would be to allow more swimmers to swim; to conform to facility capacity limits or for facility safety concerns; to condense the meet into smaller time frame.
INTERNET WEB POSTING:	Meet information and a Hy-Tek event list, importable into Team Manager, will be posted on the BE Smartt and New Jersey Swimming websites: www.besmarttinc.com and www.njswim.org Additional pre-meet information will be posted at www.besmarttinc.com. A Hy-tek file of results, including splits, will also be available on the website. Any changes to the meet format or schedule will be posted on the website.
MEET REQUIRE- MENT STATEMENT	This meet qualifies, as "one" of the two required long course meets to be eligible for the New Jersey LC Zone Championship Team or for New Jersey National Championship Reimbursement. A swimmer who has participated in 1 long course meet and 3 short course meets from Sept 1 thru Aug 1will also be eligible for the NJ National Championship Reimbursement.
COACHES:	All coaches “on the deck” must be members of USA Swimming with 2011 coaching credentials including background checks. Coaches must show coaching card with background check validation for entrance to facility. Coaches must show coaching card before picking up any meet information or scratch sheets. Coaches must have coaching card visible at all times while on deck, when entering hospitality area or when asking for food at concessions.
OFFICIALS:	Participating clubs are requested to provide as many USA-S certified officials as possible. Please email Peter Madley if you plan to volunteer.
SWIMMER ELIGIBILITY:	Swimmers must be USA-S registered in order to enter and compete in this meet. All swimmers must be listed in the team’s official entry file in order to participate in the meet, including relay only swimmers. Any transfer swimmer(s) must swim unattached for 120 days from their last competition. Please enter them as a separate team named XXXUN where XXX is the first three letters of your team abbreviation. Entries for swimmers without valid 2011 USA-S registrations will not be entered in the meet. NJ Swimming performs a registration check a few days after the official deadline and ineligible swimmers will be notified at that time. There will be no qualifying times for this meet. Times converted from short course are allowed. Age is determined by the swimmer's age on Sunday June 5^th, 2011.
Swimmers Unaccompanied by a USAS Certified Coach	Any swimmer entered into this meet that is unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
MEET FORMAT:	This meet will be run in accordance with the current USA Swimming Rules. This will be a timed final meet; it will have three sessions. There will be 12/U events, 13/over events and open events. There is no minimum age for the open 50’s. Swimmers may participate in 3 individual events.
CHECK-IN and SCRATCHES:	All check in sheets must be turned into the control room 30 minutes before the start of the session. Swimmers who are competing will have lines through their names. Swimmers who are being scratched will have their names circled with “SCR” next to the circle. A swimmer scratching a single event will have a line through his or her name and the event number circled with “SCR” next to the circle. If a coach fails to return the scratch sheet to the control room by 30 minutes before the end of the warm up, the entire team will be scratched from the meet. Unattached swimmers must also check at the control room not later than 30 minutes before the end of warm up or they will be scratched from the session.
SCHEDULE:	SESSION 1: Warm-up at 7:10AM; Check-in by 7:45AM PM; Start at 8:20 SESSION 2: TBA when all entries have been received SESSION 3: TBA when all entries have been received
WARM UP PROCEDURES:	Warm-ups will be run under current NJ Swimming Warm-up and Safety Guidelines. Circle swimming will be in the counterclockwise direction. Entry shall be from the main scoreboard end of each pool and must be feet first. A specific Warm-Up procedure will be created upon receipt of entries and emailed to participating clubs no later than one week prior to the meet. At the Meet Referee’s discretion, Lane 1 may be designated a pace lane and Lanes 6, 7 and 8 may be designated one way lanes. The warm-up will be conducted in accordance with New Jersey Swimming Warm up Policies. Uniformed and designated Safety Marshals will monitor warm-ups.
ENTRY TIMES:	All entry times shall be in LCM. Times may be converted from short course but must be entered as long course meter times. There will be no qualifying times.
DISTANCE EVENT:	There will be no distance events.
HEATLIMITED EVENTS:	There will be no heat-limited events
RELAYS:	There will be no relays.
SCORING:	There will be no team scoring.
AWARDS:	There will be awards for the top three finishers in each event.
ENTRY FEES:	Individual Events: $5.00 Please make all checks payable to MADISON MPO
ADMISSION AND PROGRAMS:	Admission will be $6.00. Programs will be $5.
ENTRIES: MAIL ENTRIES:	In accordance with NJS policy, entries may be submitted by email to entries1@juno.com. All entries must be Hy-Tek program entries as an attached file to an email. The meet entry coordinator will respond to emails within 48 hours. If you do not receive an email response within 48 hours, assume that your email has not been received. It is the e-mailer’s responsibility to make sure that the entry coordinator receives the email. If you do not receive an email response, you must contact the entry coordinator by email or phone or mail in your entries. An Entry Summary with a signed NJ Swimming waiver and a check must accompany or follow each entry. Entries must be submitted in meters times only but may be converted from yards. No phone or faxed entries will be accepted. If you are not emailing your entries, overnight or express mail is recommended, but waive the signature. It is not necessary to overnight or express mail checks and waivers which are sent in support of an emailed entry. Entry Fees must be paid before the start of meet. Please make all checks payable to MADISON MPO Please mail all entries to: BE Smartt Inc, 604 Paxson Avenue, Mercerville, NJ 08619 Telephone: 609.558.0988 If the meet fills and teams are closed out, then in order to provide the most “splash” opportunities, upon receipt of entries, the host team will allow all teams 5 days to “pre-meet scratch” (reduce their entries). This “pre-meet scratch” procedure is meant to allow additional teams into the meet based upon “entered” teams being “good citizens” and adjusting their entries based upon knowledge of swimmers non-attendance post entries received by the meet host. Room created by this procedure will be filled by entries received by “closed out teams” in the order the entries were received.
RESULTS:	Results will be posted at www.besmarttinc.com and sent to clubs via email.
HOST CLUB RESPONSIBILITIES:	Light refreshments will be available for coaches and officials. Madison YMCA will provide one timer per lane. The host club will provide a warm-up and timing assignment schedule to all participating teams at least 1 week prior to the meet.
PARTICIPAT-ING CLUB RESPONS-IBILITIES:	Participating clubs are encouraged to provide as many officials as possible. Clubs will be asked to provide timers.
CONCESSIONS:	Rutgers University may have a food concession available.
VENDOR:	There may be a suit vendor at the meet

Directions to Sonny Werblin Recreation Center

Address: 656 Bartholomew Rd, Piscataway
Campus: Busch Campus

Garden State Parkway Southbound

Turn off at Exit 129 for the New Jersey Turnpike and head south. Turn off at Exit 9, bear right after the tollbooths and follow signs for “Route 18 North – New Brunswick.” Stay to the left to continue on Route 18 North. Proceed along Route 18 North, crossing the Raritan River (approximately 3.7 miles). Continue on Route 18 North. Proceed up Route 18 to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left.

Garden State Parkway Northbound

Turn off at Exit 105 and follow signs for Route 18 North. After approximately 24 miles, you will pass the entrance for the New Jersey Turnpike. Proceed along Route 18 North, crossing the Raritan River (approximately 3.7 miles). Continue on Route 18 North. Proceed up Route 18 to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left.

Interstate 287

Turn off at Exit 9 “Bound Brook/Highland Park." Proceed East on River Road toward Highland Park. Continue on River Road and you will pass under the overpass for Route 18. Make the next left onto Route 18 North. Proceed up Route 18 to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left.

New Jersey Turnpike

Turn off at Exit 9, bear right after the tollbooths and follow signs for “Route 18 North – New Brunswick.” Stay to the left to continue on Route 18 North. Proceed along Route 18 North, crossing the Raritan River (approximately 3.7 miles). Continue on Route 18 North. Proceed up Route 18 to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left.

US Route 1

Turn off at exit marked “Route 18 North-New Brunswick." Proceed along Route 18 North, crossing the Raritan River (approximately 3.7 miles). Continue on Route 18 North. Proceed up Route 18 to the Campus Rd. exit ramp on the right. Follow Campus Rd. until you come to the circle and take the first right off the circle onto Bartholomew Rd. The Recreation Center will be the first building on the left.

MADISON BRING THE HEAT 2011

ENTRY SUMMARY

TEAM: ____________________________________ USA-S CLUB CODE______________________

Names of Coaches
Club Mailing Address
Contact Person Regarding These Entries
Phone No.
Fax No.
Contact Person Regarding Timers and Officials-parent-not coach
Phone No.
Fax No.
ENTRY FEE SUMMARY
Individual Entries	x $5.00 =	$
TOTAL

MAKE CHECKS PAYABLE TO MADISON YMCA

Do you have any unattached swimmers? If so, please list here:

________________________________________________________________________________________________________________

_______________________________________________________________________________________________________________

________________________________________________________________________________________________________________

***WAIVER***

In consideration of acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators and assigns, waive and release any and all claims against USA-Swimming, Rutgers University, Madison YMCA, and BE Smartt, Inc. and their staff for any injuries and/or expenses occurred by me/us at the swim meet, or while on the road to and from the meet. I/we are bona fide amateur athletes and eligible to compete in all the events I/we have entered.

NAME OF CLUB: ________________________________________________________________

USS CLUB ABBREVIATION: _________________________________________________________

SIGNATURE OF CLUB OFFICIAL, COACH, AND/OR PARENT OR GUARDIAN:

________________________________________________________________ (Print Name)

________________________________________________________________(Signature)

________________________________________________________________(Address)

I hereby certify that all swimmers and coaches listed on the NJSI Master Entry Sheet or in any electronic file, for MADISON’S BRING THE HEAT to be held on SUNDAY, JUNE 5^TH, 2011 at Rutgers University, are registered members of New Jersey Swimming/United States Swimming. All United States Swimming numbers are correctly listed and, unless otherwise noted, are not required to swim unattached (UN) due to the 120 day transfer. Also I acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials.

Signature___________________________________Date_________________________

(Signature can not be photocopied)

Article 302.4 of the United States Swimming Rules and regulations.

False Registration: An LSC may impose a fine of up to $100 per event against a member coach or a member club’s representative signing a document which indicates a swimmer is registered with United States Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC and the LSC will be entitled to the fines imposed.

ORDER OF EVENTS

Event #	Event Name
SESSION 12/UNDER EVENTS
1	Girls 12 & Under 200 Freestyle
2	Boys 12 & Under 200 Freestyle
3	Girls 12 & Under 100 Butterfly
4	Boys 12 & Under 100 Butterfly
5	Girls 12 & Under 100 Breaststroke
6	Boys 12 & Under 100 Breaststroke
7	Girls 12 & Under 100 Backstroke
8	Boys 12 & Under 100 Backstroke
9	Girls 12 & Under 100 Freestyle
10	Boys 12 & Under 100 Freestyle
11	Girls 12 & Under 200 IM
12	Boys 12 & Under 200 IM
SESSION 2: OPEN EVENTS
13	Girls 50 Breaststroke
14	Boys 50 Breaststroke
15	Girls 50 Backstroke
16	Boys 50 Backstroke
17	Girls 50 Butterfly
18	Boys 50 Butterfly
19	Girls 50 Freestyle
20	Boys 50 Freestyle
SESSION 3: 13/OVER EVENTS
21	Girls 13 & Over 200 IM
22	Boys 13 & Over 200 IM
23	Girls 13 & Over 100 Freestyle
24	Boys 13 & Over 100 Freestyle
25	Girls 13 & Over 200 Freestyle
26	Boys 13 & Over 200 Freestyle
27	Girls 13 & Over 100 Backstroke
28	Boys 13 & Over 100 Backstroke
29	Girls 13 & Over 200 Backstroke
30	Boys 13 & Over 200 Backstroke
31	Girls 13 & Over 100 Breaststroke
32	Boys 13 & Over 100 Breaststroke
33	Girls 13 & Over 200 Breaststroke
34	Boys 13 & Over 200 Breaststroke
35	Girls 13 & Over 100 Butterfly
36	Boys 13 & Over 100 Butterfly
37	Girls 13 & Over 200 Butterfly
38	Boys 13 & Over 200 Butterfly